A Telegram bot for B2B manufacturers
that takes an RFQ properly the first time
Most manufacturers already get RFQs through Telegram, usually as a photo of a part and a one-line message with no quantity or deadline. We build a bot that turns that into a structured RFQ, a spec-sheet and catalog lookup, and an order-status check, so a rep gets the information needed to quote, not a photo to decode.
Why B2B manufacturers lose money today
A photo of a part dropped into a Telegram chat with “how much for 500 of these” is a normal RFQ in manufacturing, and it is also the slowest possible way to start a quote. A rep has to ask for the spec, the deadline, the drawing if one exists, and often does this over several back-and-forth messages before the RFQ is even ready to price. Multiply that by the number of inbound messages a sales inbox gets in a week, and a meaningful share of a rep’s day goes to collecting information a form could have asked for up front.
A second cost is the catalog question that repeats daily: does this part come in this size, what is the lead time on this material, do you have a spec sheet for this grade. A rep answering these one at a time, every time, is doing work a lookup could do instantly and more consistently, since a tired rep on a Friday afternoon answers slightly differently than the same rep on a Monday morning.
A third is simple loss of the RFQ itself. A photo and a one-line message in a busy group chat gets buried under the next ten messages, and without a structured record, a real buyer’s request can sit unanswered for days while everyone assumes someone else is handling it.
What we build
A Telegram bot that takes an RFQ properly: a short form asking quantity, spec, deadline and an optional drawing upload, built so a buyer can complete it from a phone in under a minute. It looks up catalog and spec-sheet questions directly from your product data, so a buyer gets an instant answer on a size or grade without waiting for a rep to be free.
Order-status checks work the same way, a buyer sends a reference number and gets a real status pulled from your order log or ERP, not a guess. Every completed RFQ notifies the right rep or sales group immediately, with a reference number given to the buyer so nothing gets lost in a busy chat. An admin panel lets whoever manages your catalog update products and specs without needing a developer for every change.
Typical integrations: your product catalog as a structured feed or spreadsheet to start, your ERP or order system’s API for live status, and your CRM if qualified RFQs should land there directly rather than in a Telegram group.
What stays with humans
Every quote, every negotiation and every technical judgment about whether your process can meet a buyer’s actual spec stays with your sales and engineering team. The bot’s job is intake and lookup: it collects what a rep needs and answers what the catalog already knows, then gets out of the way. A question outside the catalog, something that needs engineering judgment, is flagged to a human rather than guessed at.
Price and timeline
| Model | Price | What you get |
|---|---|---|
| Agency runs it | from $900 | We build, launch and host the bot; you send catalog updates as your product line changes |
| Full control, handover-ready | from $1,530 | Same build, full source code and bot credentials transferred to your team, documentation included |
Both run on the same 1 to 2 week build for a single catalog and language.
Related
Pair this with the fuller AI agent for B2B manufacturers if you also want lead scoring and FAQ beyond catalog lookup, or a website for B2B manufacturers if the RFQ form belongs on your site rather than inside Telegram. See the full package breakdown on the development service page. The sales-playbook and scoring logic behind a similar intake build is in the B2B certification AI sales agent case study, and a scored, bot-driven intake for a staffing agency is in the recruitment AI bot case study. Get a written plan with a fixed price for your line.
FAQ
How much does a Telegram bot for a manufacturer cost?
A single-catalog, single-language RFQ and lookup bot starts at $900 and takes 1 to 2 weeks. A multi-language build for export buyers, or one that writes directly into your CRM, starts at $1,500.
Can it accept a drawing or photo with the RFQ?
Yes. A buyer can attach a file or photo to the RFQ form, and it gets stored with the structured answers so a rep sees the quantity, deadline and the drawing together, not three separate messages to piece together.
Does it replace our sales reps?
No. It structures the intake so a rep spends time quoting instead of asking the same clarifying questions on every RFQ. Anything beyond the catalog and the intake form, pricing, negotiation, technical judgment, goes to a human.
Can it check order status without a rep looking it up?
Yes, if your order log or ERP exposes an API or a reliable export. A buyer sends an order reference and gets a status without waiting for someone to check a spreadsheet.
Can we run it in more than one language?
Yes, for manufacturers selling into several export markets. The bot detects or asks the buyer's preferred language and answers consistently in it, built on the same catalog data.