A wedding agency site
that shows real events and qualifies the inquiry
A wedding agency's site is often a stock-photo gallery with a generic 'contact us' button that tells a couple nothing about whether this planner fits their budget or their style. We build portfolio sites that show real events, qualify the inquiry on the page, and rank for the 'wedding planner in <city>' searches couples actually type.
The problem in wedding and event agencies
A couple researching wedding planners opens four or five websites in the same evening, and most of them look the same: a hero photo, a vague mission statement, and a contact form that asks nothing except a name and email. Industry data on local-service and portfolio sites puts typical mobile load times above 4 seconds for template-heavy galleries, well past the roughly 3-second mark where visitors start abandoning the page, and a slow site with no visible pricing or style signal sends that visitor to the next tab.
The content problem compounds it. Generic “we make your day magical” copy and stock engagement photos do nothing to answer the two questions a couple actually has: does this planner’s style match ours, and can we afford them. Agencies that do have an inquiry form usually built it to collect a name and a message, which means every single lead starts with the same slow back-and-forth to establish budget and date before anyone can tell if it is even a fit.
Many agencies also rely almost entirely on Instagram for their portfolio, which works for discovery but fails as a decision-making tool: a feed has no structure for comparing packages, no way to filter by venue type or budget, and no search engine presence at all for the “wedding planner near me” searches that happen alongside the Instagram scrolling. A proper website captures the couples who are already searching with intent to book, not just browsing for inspiration.
What we build for wedding and event agencies
Real event galleries, organized by what couples are comparing. Actual weddings and events, with photographer credit, organized by style or venue type so a couple can quickly tell if your portfolio matches what they are picturing, instead of a generic slideshow.
An inquiry form that qualifies instead of just collecting a name. Date, budget range and guest count captured up front, alongside your package tiers, so couples self-select and every inquiry that reaches your inbox already has the information needed to respond with a real answer.
Package and pricing pages that set expectations honestly. What each tier includes, written clearly enough that a couple outside your range self-selects out before wasting anyone’s time, and a couple in range arrives ready to book a consultation.
Local SEO built in from the start. Schema markup for a local service business, a sitemap, a Google Business Profile link, and page structure around the planner-plus-location and venue-type searches that bring in couples who have not yet found you on Instagram.
Forms that reach you where you work. Inquiries land in WhatsApp, Telegram or your inbox with the couple’s details and UTM source, so you know what brought them in.
A clear link to your Instagram, not a replacement for it. The site is built to work alongside your existing social presence, pulling in your best content and sending traffic both ways, rather than asking you to start a second content channel from scratch.
How it works in 2 to 4 weeks
- Brief and audit. What the agency offers, who the typical couple is, what your current site or Instagram-only presence gets wrong. If a site already exists, we read it before promising anything.
- Plan and sitemap with a fixed price. Pages, qualification flow, integrations and timeline agreed before any design work starts.
- Copy and design. We write the page content first, focused on what gets a qualified couple to book a consultation, then design around it.
- Build with a weekly demo. The galleries, qualification form and SEO basics come together with something to review every week.
- Launch. Deployment in your name, analytics and consent banner live, Google Business Profile connected, handover document delivered.
What it costs
| Package | Price | Best for |
|---|---|---|
| Portfolio site | from $1,500 | A single planner: galleries, package pages, qualification form, local SEO |
| Multi-planner agency site | from $4,000 | An agency with several planners, each with their own portfolio and inquiry routing |
| Full rebuild with CRM sync | from $5,000 | Replacing an outdated site and connecting inquiries directly to your planning CRM |
Prices follow the development service packages and the final number depends on page count and integrations.
Typical results
Portfolio sites with real event galleries and a qualifying inquiry form typically see a meaningful share of inquiries arrive pre-qualified by budget and date, an industry pattern for local-service sites with structured forms rather than a guaranteed figure for any one agency. Agencies that replace stock photography with real, credited event photos commonly report inquiries that match their actual style and price point more closely, since visitors self-select before ever messaging.
Local search traffic tends to be the most underused opportunity for agencies that have only ever relied on Instagram and referrals: a well-structured site can start appearing for location and venue-type searches within a few months, bringing in couples who were never going to find the Instagram account on their own. Our own numbers, where we have them, are in the case studies linked below.
Why Senator Media
We write the copy before we design the layout, because a wedding or event page is an argument for booking a consultation, not a brochure. Every project ships at a fixed price agreed in writing, with a working demo every week so you are never waiting until the end to see progress. The source code and hosting access are yours from day one. And because we also build the AI qualification agents that sit behind these sites, the inquiry form and the chat channel are designed to work together rather than as two disconnected tools.
We will also say plainly if a full site is overkill for where your agency is right now. A planner just starting out with a handful of events a year might be better served by a simple one-page site with a strong inquiry form, with the fuller portfolio build coming later once there is more real work to show. The same honesty applies to photography: if your current portfolio only has a handful of usable events, we will tell you to wait for a couple more before launching, rather than stretch thin content across a full gallery that undersells the work. A site built on three strong weddings reads as more credible than one padded out with ten mediocre ones, and we would rather help you plan the photography you still need than publish a thin gallery that undersells the agency’s actual work.
If filtering and qualifying inquiries matters more than a new coat of paint on your current site, pair this with an AI agent that qualifies and follows up, or see the full development service for what else we build on the same stack. The multi-language, structured-content approach here follows what we built for a five-language real estate site in Montenegro, and the real-photo, reviewer-panel approach draws on three redesign directions built from a tattoo studio’s real photos and reviews.
Send us your current site or portfolio and we will reply with a fixed price and timeline: get in touch.
FAQ
How much does a wedding or event agency website cost?
A portfolio site with real event galleries, qualification forms and local SEO starts from $1,500. A multi-planner agency with separate portfolios per planner and a shared inquiry system is a custom quote, usually from $4,000.
Can the site actually filter out inquiries outside our budget range?
The inquiry form asks for budget range, date and guest count up front and shows your package tiers alongside it, so couples self-select before messaging, and the information arrives with every inquiry instead of a planner having to ask it on a first call.
Will it help us show up in local search?
We set up technical SEO basics (schema markup for a local business, sitemap, fast load times) and structure pages around the terms couples search, such as 'wedding planner' plus your city or venue type. We do not promise a ranking position, since that depends on competition and ongoing content, but the foundation is built correctly from day one.
How long does it take?
2 to 4 weeks for a single-planner site with portfolio, package pages and qualification forms. A multi-planner agency site takes longer, discussed in the written plan before work starts.
Who owns the code and where is it hosted?
You do, from the first commit. We deploy on your server or a small VPS in your name and hand over full access and a short handover document.
Can you work with real event photos and avoid stock imagery?
Yes, and we prefer it: real events with proper photographer credit and consent perform better and look more credible than stock photography, which couples researching a planner can usually spot immediately.